Privacy Policy

INTRODUCTION

This Privacy Policy Provision outlines how the personal information provided during the online or on-site purchase of tickets for the GameDev Summit ("Event") will be collected, used, and managed by the Event Organizers or their affiliated entities ("Organizers"). By purchasing tickets for the Event, you acknowledge and agree to the terms outlined in this Policy as well as to be bound by the Data Privacy Act and all other laws of the Republic of the Philippines. You agree that all concerns and matters involving this event shall be under the jurisdiction of the Republic of the Philippines and no foreign law shall apply in the application, interpretation, or jurisdiction of these Policies.

1. USER REGISTRATION

• a. Account Creation: To access certain features and services offered by the Event's digital resources, users may be required to create a user account. During this process, users may provide personal data, as defined under the Data Privacy Act of the Philippines.
  
• b. Consent and Notification: By creating an account, users consent to the collection, processing, and use of their personal data for legitimate purposes related to the Event. The Organizers are committed to providing clear and concise notifications regarding data collection, retention, processing, and any changes to data processing activities, as required by the Data Privacy Act.
  
• c. User Rights: Users have rights under the Data Privacy Act, including the right to access, correct, or delete their personal data. Users can exercise these rights by contacting the organizers through the provided contact information.
  

2. INFORMATION COLLECTED

When you purchase tickets for the Event, the Organizers may collect the following categories of personal information:

• a. Full name: Your full legal name is required for ticket purchase and verification purposes. This information is essential for ensuring that the tickets are correctly issued and can be used by the attendee.
  
• b. Contact information: To facilitate communication with you, the Organizers will collect the following contact information:
  
• c. Email address: Your email address will be used for various purposes, including sending electronic tickets, event updates, promotional offers, and notifications related to the Event.
  
• d. Phone number: Your phone number may be used for urgent notifications or to contact you in case of event changes or emergencies.
• e. Mailing address : While not mandatory, providing your mailing address may be required for sending physical tickets, event - related materials, or merchandise if applicable.
  
• f. Card or other payment processing information : Credit or debit card including other payment processing methods provided to pay for any purchase.
  
• g. Other relevant personal information: The collection of this information is essential for the efficient administration of ticket sales and to ensure a smooth and personalized experience for Event attendees.

3. USE OF PERSONAL INFORMATION

The personal information collected will be used by the Organizers for the following purposes:

• a. Event-related Communications: Your personal information will primarily be used to enhance your experience and engagement with the Event. This includes:
  
• i. Event Updates: The Organizers will use your contact information, especially your email address, to keep you informed about important Event updates, such as changes in schedule, venue information, or logistical details. This ensures that you have the most up-to-date information for a seamless Event experience.
  
• ii. Promotions and Special Offers : The Organizers may use your personal information to provide you with exclusive promotions, discounts, and special offers related to the Event. These offers may include early-bird ticket discounts, merchandise sales, or bundled packages.
  
• iii. Speaker Announcements: You may receive notifications about the announcement of speakers, panelists, or performers participating in the Event. This helps you stay informed about the exciting aspects of the Event.
  
• iv. Event Feedback: After the Event, you may be asked to provide feedback or participate in surveys to help the Organizers improve future events. Your input is valuable in enhancing the Event experience for all attendees.
• b. Affiliated Events: In addition to Event -related communications, the Organizers may use your personal information to inform you about other events, conferences, or activities that are related or affiliated with the Event. These communications are intended to provide you with opportunities to explore similar interests and stay connected within the Event community.

It's important to note that the Organizers are committed to respecting your preferences and privacy. As mentioned in Section 4, you have the right to opt-out of receiving communications at any time.

The Organizers will not use your personal information for purposes other than those outlined in this Provision without obtaining your explicit consent or as required by law.

Your information will not be sold to third parties for marketing purposes.

4. OPT-OUT OPTION

The Opt-Out Option is a crucial element of our commitment to respecting your privacy and preferences regarding communications. You have the right to control how your personal information is used, and we provide you with a straightforward process to opt out of receiving certain communications from the Organizers.

Here's a more detailed explanation of how you can exercise the Opt-Out Option:

• a. Clicking the Unsubscribe Link: In any email communication you receive from the Organizers, you will find an unsubscribe link or an option to manage your email preferences. By clicking on this link or following the provided instructions, you can easily opt out of receiving specific types of communications. This might include opting out of promotional emails, updates, or newsletters while still allowing essential event-related notifications.
  
• b. Contacting the Organizers Directly: If you wish to exercise your opt-out option or have specific preferences not covered by the unsubscribe link in emails, you can contact the Organizers directly. The contact information for doing so is provided in Section 8 of this Provision. When you reach out, please specify your preferences and the types of communications you wish to opt out of. The Organizers will promptly update your preferences and ensure your choices are respected.

The Opt-Out Option ensures that you have control over your inbox and the type and frequency of communications you receive from the Organizers. We respect your choices, and opting out of certain communications will not affect your ability to access and enjoy the Event.

Please note that even if you choose to opt out of certain communications, you may still receive essential Event-related notifications, such as changes to the event schedule or important logistical information, as these are considered integral to your participation in the Event.

5. SHARING OF INFORMATION

The Organizers take Privacy Policy seriously and are committed to protecting your personal information. While your data is primarily used for Event 

-related purposes, there are circumstances in which we may share your information with third parties. Here's a more detailed explanation:

• a. When Required by Law or Legal Process: Your personal information may be shared when it is legally required or in response to a valid court order, subpoena, or government request. We will only disclose information to the extent necessary to comply with legal obligations and protect our rights, your rights, or the rights of others.
  
• b. To Protect Safety and Security: In cases where there is a legitimate concern for the safety, rights, property, or security of the Event, its attendees, or the Organizers, we may share necessary information with law enforcement agencies, security personnel, or legal authorities.
  
• c. Third-Party Service Providers: The Organizers may engage third-party service providers to assist in various aspects of the Event, such as payment processing, email marketing, data analytics, or event logistics. These service providers are contractually obligated to handle your personal information confidentially and may only use it for purposes directly related to the Event as outlined in this Provision. We ensure that these providers adhere to stringent data protection standards.

6. DATA SECURITY

The Organizers are committed to safeguarding your personal information and will take reasonable measures to protect it from unauthorized access, disclosure, alteration, or destruction.

While we take every precaution to protect your data, it is important to recognize that no data transmission or storage system can be guaranteed to be 100% secure. We encourage you to a use best practices, such as creating strong passwords and keeping your login credentials confidential.

Your trust in our commitment to data security is essential to us. We continually strive to maintain the highest standards of data protection to ensu

re your personal information remains confidential and secure. If you have any concerns or questions about our data security practices, please do not hesitate to contact us using the provided contact information in Section 8.

The Organizers shall appoint a Data Protection Officer (DPO) responsible for ensuring compliance with the Data Privacy Act. Users may contact the DPO for any data privacy-related concerns.

In the event of a data breach that may affect the security of personal data, the Organizers will comply with their obligations under the Data Privacy Act, including notifying the National Privacy Commission and affected data subjects as required by law.

7. DATA RETENTION PERIOD

The Organizers shall retain personal data and other relevant data for a  period of ten (10) years from the date of collection.

8. CHANGES TO THIS PROVISION

The organizers reserve the right to modify or update this Provision at any time to reflect changes in our practices or legal requirements. Any such changes will be effective upon posting the revised Provision on the Event website or providing notice through other means.

9. CONTACT INFORMATION

If you have any questions, concerns, or requests related to your personal information or this Provision, you may contact the Organizers at the following address: contact@gamedevsummit.co

By purchasing tickets for the Event, you signify your understanding of and agreement to this Privacy Policy Provision. If you do not agree with the terms outlined herein, please refrain from purchasing tickets for the Event.

Terms of Use

These Terms of Use ("Terms") govern your use or behavior of the GameDev Summit’s (the "Event") website, online or on-site ticketing platform, venue, and any associated platform, social media, or digital resources provided by the event organizers ("Organizers") in any platform, website, physical venue, or medium. By attending, accessing, or using those services, tools, platforms, or venues involving the Event, you agree to comply with these Terms.

1. INTELLECTUAL PROPERTY

• a. Copyright Protection: All content, materials, logos, and trademarks presented on the Event's website and digital platforms are protected by copyright laws. This means that the creators and owners of the content hold exclusive rights to reproduce, distribute, display, or adapt their work. This protection extends to textual content, images, videos, graphics, and any other original materials hosted on the Event's digital resources.
  
• b. Unauthorized Use : Users of the Event's digital resources are explicitly prohibited from engaging in any unauthorized use of the intellectual property presented therein. This includes but is not limited to:
  
• i. Reproducing content without proper attribution or permission.
  
• ii. Distributing or sharing content without the express consent of the content creator.
  
• iii. Altering, modifying, or adapting content without authorization.
  
• iv. Using logos or trademarks associated with the Event for any purpose without prior written consent from the Organizers.
• c. Request for Permission : If you wish to use, reproduce, or adapt any content or materials from the Event's digital resources for purposes not covered by these Terms, you must seek explicit written permission from the Organizers or the respective content owners. Failure to do so may result in legal action for copyright infringement.
• d. Reporting Copyright Violations: If you believe that your intellectual property rights have been violated by content on the Event's digital resources, please contact the Organizers immediately. We take intellectual property rights seriously and will promptly investigate and address any reported violations.

2. ATTENDEE CONDUCT

• a. Lawful Use: Attendees in the Event are expected to engage in lawful and ethical behavior. This means that you should use these resources in a manner consistent with local, national, and international laws and regulations. Any activities that violate applicable laws or infringe upon the rights of others are strictly prohibited.
• b. Respect for Others: Attendees must treat other attendees, event organizers, staff, and contributors with respect and courtesy. Harassment, hate speech, discrimination, or any form of harmful behavior that targets individuals or groups based on their race, religion, gender, sexual orientation, or any other characteristic will not be tolerated.
  
• c. Security and Privacy: Attendees are responsible for protecting and maintaining the security and privacy of their person, property, accounts and personal information. Any attempts to tamper, disrupt, willfully inconvenience, unlawfully access, destroy, Or vandalize the Event including any platform, website, physical venue, or medium it is affiliated to is strictly prohibited.
  
• d. Content Posting: If Attendees are permitted to post content, comments, or contributions on the Event, it is essential to adhere to the following guidelines:
• i. Content should be relevant to the Event's theme and purpose.
  
• ii. Content should be respectful and constructive.
  
• iii. Content should not infringe upon the intellectual property rights of others.
  
• iv. Content should not contain malicious software, viruses, or any form of harmful code.
  
• v. Content should not be used for commercial purposes or self-promotion without prior authorization.
• e. Reporting Violations: If you witness or experience behavior by other attendees that violate these Terms of Use or become aware of attempts to do so, we encourage you to report it to the Organizers. We take attendee conduct seriously and will take appropriate actions to address violations, which may include ticket revocation, banning, account suspension, or legal action.
  
• f. Event-Specific Rules: In addition to these general guidelines, specific activities or sections of the Event may have additional rules or codes of conduct. Attendees are expected to abide by these rules in conjunction with this Terms of Use.
• g. Promote a Positive Environment: Attendees are encouraged to foster a positive and inclusive environment where other attendees can engage in meaningful discussions, share insights, and collaborate.

3. DISCLAIMERS

The Event's website and digital resources are provided "as is" without warranties of any kind, either expressed or implied. The Organizers do not guarantee the accuracy, completeness, or availability of the content.